Do you actually write long-form content, or shorter posts?

Long-form is my lane. Most articles land between 1,500 and 2,500 words and are structured around search intent and authority. If you’re looking for thin content to hit a word count, I’m not the right fit. If you’re building depth, we’ll work well together.

How do you fit into an existing agency workflow?

While most of my background has been in long-form writing and technical documentation, I understand how agency environments operate. Clear briefs, defined timelines, structured drafts, and clean handoffs matter. That’s how I’ve worked for decades. If you have an established workflow, I plug into it. If you need structure, I bring it

Can you handle technical or SaaS topics?

Absolutely. I’ve spent nearly 40 years in technical writing. Complex systems don’t intimidate me. My job is to take technical material and turn it into structured, readable B2B blog content that supports your SEO strategy.

Technical Publications Specialist for Structured Documentation

Dan Swords | S1000D • Arbortext • FrameMaker • Technical Documentation

I help companies clean up and improve technical documentation so it’s easier to use, maintain, and scale.

With 30+ years in technical writing and hands-on experience in structured environments like S1000D, I bring clarity, consistency, and real-world usability to documentation that often becomes difficult to manage over time.

I’ve worked in environments that rely on structured documentation systems and vendor-supported publication workflows, so I understand how these programs operate in real-world conditions.

If your documentation feels inconsistent, hard to follow, or difficult to maintain, I can help.
Send me a quick note at contact@danswords.com and I’ll take a look.

Technical Documentation That Actually Works

I specialize in structured technical documentation for complex systems, including:

S1000D and structured content environments
User guides and technical manuals
Documentation restructuring and cleanup
Converting engineering content into clear, usable documentation
Creating technical visuals from engineering drawings (PDFs)

My focus is simple:

👉 improve clarity across documentation sets
👉 reduce inconsistencies between procedures and teams
👉 make documentation easier to maintain over time
👉 ensure usability for the end user

Who I Work With

I work with companies and teams that rely on accurate, structured documentation, including:

Aerospace and defense
Manufacturing and heavy equipment
Engineering-driven organizations
Software platforms and systems with complex workflows

I also work with companies that currently use contract documentation vendors and need:

additional support
improved consistency
or a second set of experienced eyes

Many of these teams already use contract documentation vendors and need additional support or more consistent output across projects.

Technical Tools & Structured Authoring

I have hands-on experience authoring and maintaining structured technical documentation using:

PTC Arbortext (XML / structured content environments)
Adobe FrameMaker (long-form and structured documentation)
Microsoft Word (when required for legacy systems)

I am comfortable working within structured documentation standards such as:

S1000D
ATA
iSpec

This allows me to:

create and maintain modular, reusable content
ensure consistency across large documentation sets
translate engineering input into clear, usable instructions
support documentation environments that rely on structured data

How I Work

I keep the process simple and focused on results:

Documentation Review
I assess your current documentation for clarity, structure, and usability.
Structured Approach
I align content with standards such as S1000D where needed.
Rewrite / Restructure
I improve organization, clarity, and flow.
Delivery + Refinement
Clean, structured documentation ready for use.

No unnecessary complexity. Just clear, usable documentation.

Let’s Talk

If your documentation is becoming difficult to manage, inconsistent across teams, or hard for users to follow, I can help.

Email me directly at: contact@danswords.com

Send a quick overview of your documentation environment, or a sample of what you’re working with, and I’ll take a look.